business phone systems waco

Relocation Guide

Business Relocation Workbook

A majority of our business is with organizations expanding or relocating to a new space. These are the following issues that we will be covering at your on-site consultation, and several questions that we will need to answer once you have a solid move date confirmed. Filling out the workbook and adhering to the dates will be the most helpful in keeping you organized and keep your costs down.

Important issues to consider:

*The quick list*

(X) Have you contacted your customers and vendors about your move?

(X) Will you need new voice and data cabling?

(X) Will you need more phone and internet lines?

(X) Where will your calls be diverted to during the move?

(X) How much time will be needed for the move?

(X) Have you scheduled an on- site inspection with CTS?

1. Time and Place

  • Where are you moving?
  • How are you organizing your next office in contrast to your last office?
  • How are you organizing and packing your technology for the move?
  • Will you be able to keep same phone number?
  • Does the new location have cabling, and is it appropriate for your application?
  • Do you have confirmed dates with your vendors and staff?

We ask that you please confirm that the location you are moving to will allow you to keep your same phone number. It is also important to make sure you are staying organized with packing your current technology. If one component of your system is lost, days can be lost tracking or ordering the missing piece. You may think the new location is fully-wired, but is the wiring compatible and appropriate for your application? We also need to make sure that dates are in place with your other vendors prior to your technology service; electricity, phone, and internet all need to be in place before we can install. We would hate to put you in the back of the installation queue simply because dates were mixed up and your power and phones have not been turned on.

2. When do you need the system in place?

  • What phone and internet provider are you using?
  • What date will you resume business?
  • What date will your staff be in office?
  • Are you giving yourself enough lead time?

Knowing and adhering to an exact date is extremely important. We need to clarify and confirm these answers for accuracy and for ordering your new products and services. Additionally, it is important we know the exact service numbers you wish to divert and/or move to your new site. This includes: alarm lines, advertised phone number, fax number, and other direct lines. We can organize relocations with short notice but as standard procedure we allow extra time, giving you a smoother implementation. It is critically important that you understand how changes to your relocation order may result in costly delays.

3. What do you need?

  • Contractor with appropriate insurance for new location
  • How many phones?
  • Is this an expansion and will you need more for the future?
  • Do you want to reuse any of the current equipment?
  • What did you like/dislike about last system?
  • Will you need more phones than what are available in new location?
  • Will you need IT support to help get your system and tech network up and running?

Delays on your contractors side with lack of adequate insurance coverage at the new office location is now avoidable using CTS. We are covered to $5,000,000; coverage that is more than necessary for most jobs. With our on-site evaluation we hope to assess what applications you will need and to find out how many phones the new location can support, but basic information is needed prior. We need to know how many phones you will need and for what purpose, and if you will be expanding in the future. If you have an old system do you want to incorporate it into your new system or would you like us to give you cash or credit for it?

Here is what CTS can do for you:

  • Consultation/quote at no-cost
  • Install new phone lines
  • Supply new phone system
  • Supply/Install data/voice cabling
  • Move phone/internet services
  • Coordinate technology provider efforts before, during, and after move

Our expert team is available to help you make your relocation as seamless as possible. We know that move time is essential to a relocations success, and can cost your company a substantial amount of money and missed opportunities if not executed correctly. CTS is happy to do a free on-site evaluation, write you an inclusive and accurate quote, and advise you on other aspects of your technology you had not thought about prior to moving. All of the questions in the workbook highlight areas crucial to help keep your costs down and will need to be addressed in your evaluation and we look forwarding to working with you each step of the way.

Thank you for trusting CTS  with your relocation efforts.

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